Wedding guest list & RSVP tracker
Build your list by household, track who’s coming, and watch your headcount update live — the number that drives almost every other cost. Free, printable, stored only in your browser.
My Guest List
“Invited” counts heads (parties × people), so a couple counts as 2.
Why your guest count matters most
The guest list is the most powerful number in wedding planning. Catering, bar, rentals, invitations and favours all scale with heads, so your count quietly sets the floor for your whole budget — about $292 per guest on average. Get the list roughly right early and every other decision gets easier.
Track RSVPs in one place so your “attending” number is always current — that’s the figure your caterer and your seating chart actually need. When you’ve got a headcount you trust, drop it into the Budget Builder to see the real cost, or map your tasks with the planning checklist.
Guest list questions, answered
How do I make a wedding guest list?
Start by adding everyone you’d include if budget were no object, grouped by household — a couple or family is one entry with a party size, not several rows. Then sort by side and trim to your venue’s capacity and your budget. This tool lets you add households, set party sizes, tag each by side, and watch the headcount update as you go.
How do I track RSVPs?
Give each guest a status — awaiting, attending or declined — and update it as replies arrive. The counters at the top show your live attending, declined and still-awaiting headcounts, so you always know your real number for catering and seating without re-counting a spreadsheet.
What’s the average wedding guest count?
About 117 guests, according to The Knot’s 2026 study. Many couples land lower — intimate weddings of 50 or fewer are common — and your number is the single biggest lever on cost, since catering and bar scale directly with heads.
How much does each guest add to the cost?
Plan for roughly $292 per guest as an all-in average. Trimming the guest list is the fastest way to lower a wedding budget — every ten guests you cut saves around $2,920. Use the free Budget Builder to see your own number against your headcount.
Is the guest list tool free?
Completely free, with no sign-up. Your list is saved in your browser only — nothing is sent to our servers — and you can print it or save it as a PDF any time.